Frequent question: How much does printing cost for a small business?

How much do small businesses spend on printing?

It comes as quite a surprise that mismanaged print fleets can cost your company up to 3 percent of their total revenue. This means that a company with annual revenue of $5 million will spend about $150,000 on document output each year.

How much does printing cost a company?

Research shows that each employee’s printing habits cost a company an average of $725 per year (per employee). For a company of 150 employees, printing costs would amount to $108,750 and this accounts for 5-15 percent of all business expenses.

How much does it cost to print per page?

Cost Per Page: Laser Printers

The average cost to print a page on a laser printer is around 5- to 8-cents for black and white, and between 12- and 15-cents for color laser prints. However, the cost of color print can rise as high as 60-cents per page for photos and heavy graphics.

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How much does a single print cost?

Single-sided B&W prints and copies cost $0.10. 11″x17″ copies cost $0.20 (only available on multifunction machines in the journal stacks) Color printer and copies are $ 0.30 per page. Scanning is $ 0.01 per page.

How much does the average person print?

On average, employees print 10,000 pages per year

Not only is that a lot of ink and paper. It’s also a lot of money! If you did the math, those 10,000 pages would equate to about $725 annually per person.

How much does a sheet of paper cost?

It is estimated that the average employee prints out 10,000 sheets of paper per year and the average cost for paper is anywhere from half a cent or less per page to two cents, while premium paper can cost up to ten cents per page.

How do I reduce printing and copying costs?

Here is a list of best practices for everyday printing that will reduce printing costs:

  1. Print draft quality. …
  2. Print in color only when absolutely necessary. …
  3. Print only the text you need. …
  4. Use multi-page printing. …
  5. Scan more and copy less. …
  6. Encourage duplex printing. …
  7. Control your itchy print finger.

How many printers are needed per employee?


There are some studies out there that looked into this and found the right ratio. On average, you need one printer per 4.4 users. Take note that this number isn’t always applicable. The main reason is the fact that it’s a standard rule meant for general businesses.

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How do I reduce printing costs in office?

10 Simple Ways to Reduce Your Printing Costs

  1. Restrict colour printing and copying.
  2. Don’t buy colour printers.
  3. Change the print density on your devices.
  4. Don’t change the toner when the device requests it.
  5. Buy used and approved devices.

How do you calculate cost per print?

The math behind it is pretty simple, just divide the cartridge page yield by the cost of the printer cartridge. If we continue with our HP 64XL black ink cartridge example, we divide $37.99 by 600, giving us a cost per page of 6.3 cents.

What is cost per copy?

Cost-per-copy (CPC) is part of your maintenance agreement, and it means that you only pay for the pages you print. Although this type of agreement means we handle any copier breaks if they occur, it does not include supplies, such as toner or paper.

Is it cheaper to print at home or staples?

Even accounting for the cost of paper, which may add an extra cent to the cost of each page, and for replacement cartridges, the at-home cost generally is less than half that of in-store printing. This conclusion also holds for extra-large print jobs, when the cost at office supply shops drops to 6 to 7 cents per page.

How much does a home printer cost?

Initial Cost of Printers

Typically, most office printer models cost between $200 to $500, depending on the technology they’re using and the number of features they have on them. That said, you can also find printer models that are cheaper than $200 or even models that are more expensive than $500.

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Which printer has the lowest cost per page?

If you are printing a lot of basic documents, a laser printer – even a monochrome laser printer – can churn out page after page with better quality than an inkjet. But inkjets are better at printing photos. Laser printers usually have the lowest cost per page.